§ 6.20.020. Accrual of full-pay sick leave.  


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  • A.

    Effective March 1, 1993, for persons hired on or after July 1, 1986, and effective January 1, 1994, for persons hired before July 1, 1986, employees who are eligible for sick leave pursuant to Section 6.20.015 begin to accrue sick leave on a pay-period basis. At the beginning of each succeeding pay period, such employees shall accrue sick-leave hours based on the qualifying hours they have recorded during the preceding pay period. For each qualifying hour recorded in the preceding pay period, a fraction of an hour of sick leave is earned and accrued based on the appropriate Sick Leave Accrual Rate, and subject to Sick Leave Maximum Hours limitations applied each calendar year. The accumulation of sick leave hours towards the calendar year maximum begins each January 1st. When an employee has accrued the maximum number of hours, the employee will not be entitled to accrue any additional hours until the next January 1st, when accrual starts anew. Sick leave accrued in one pay period is available for use in the following pay period.

    B.

    The maximum hours of sick leave that an eligible employee represented by an employee representation unit shall earn and accrue during a calendar year is specifically designated by the board of supervisors based on the employee's class, and expressed as a number of days or hours of sick leave. Any qualifying part-time permanent employee employed on a monthly basis shall be allowed sick leave in a manner set forth in Chapter 6.20, but in an amount equal to the item sub fractional amount, as defined by Section 6.28.020. The hours corresponding to an authorized number of days shall be adjusted as necessary to reflect assignment to 56-hour workweeks. For 56-hour assignments, employees shall be entitled to earn 12 hours for every eight hours that a 40-hour employee shall be entitled to earn.

    C.

    The maximum hours of sick leave that an eligible employee who is not represented by an employee representation unit shall earn and accrue is 64 hours per calendar year, if assigned to a 40-hour workweek, or 96 hours per calendar year, if assigned to a 56-hour workweek.

    D.

    For employees assigned to a 40-hour workweek who are authorized to accrue 96 hours, or for employees assigned to a 56-hour shift who are authorized to accrue 144 hours, the maximum hours of sick leave that can be accrued each calendar year is also based on the employee's Sick Leave Years of Service, as reflected by the employee's continuous service date, or, for an employee without a continuous service date, the employee's latest hire date.

    E.

    On the anniversary of the date reflecting a change in the Sick Leave Years of Service as specified in Tables 4 and 5, below, additional hours of sick leave to which the employee is entitled as a result of the employee's length of service shall be applied during the remainder of the calendar year and renew at the beginning of the next calendar year.

    F.

    The following rules provide the accrual rates and maximum hours for the categories of employees described in the foregoing subsections B, C, and D:

    Rule 1. The Sick Leave Accrual Rate is .050 for employees authorized 64 or 80 hours' sick leave per calendar year and assigned to a 40-hour workweek. Effective with the pay period ending April 15, 2012 and upon notification to the board of supervisors by the chief executive officer that the human resources management system implementing this provision is fully operational, the Sick Leave Pay Period Rate shall be four hours and 21 minutes (4:21) per pay period.

    Rule 2. When the workweek of an employee authorized 64 hours of sick leave per calendar year is adjusted to reflect assignment to a 56-hour workweek, the Sick Leave Maximum Hours shall be 96 hours and the Sick Leave Accrual Rate shall be .075. Effective with the pay period ending April 15, 2012 and upon notification to the board of supervisors by the chief executive officer that the human resources management system implementing this provision is fully operational, the Sick Leave Pay Period Rate shall be six hours and 32 minutes (6:32) per pay period.

    Rule 3. The Sick Leave Accrual Rate and Sick Leave Maximum Hours of employees authorized 96 hours' sick leave per calendar year and assigned to a 40-hour workweek shall be as follows:

    Sick Leave Years
    of Service
    Sick Leave Accrual Rate Sick LeaveMaximum Hours
    0 - 1 .050 80
    More than 1 to 4 .050 88
    More than 4 .050 96

     

    Effective with the pay period ending April 15, 2012 and upon notification to the board of supervisors by the chief executive officer that the human resources management system implementing this provision is fully operational, the Sick Leave Pay Period Rate in the tabled situations above shall be four hours and 21 minutes (4:21) per pay period.

    Rule 4. The Sick Leave Accrual Rate and Sick Leave Maximum Hours for employees authorized 96 hours' sick leave per calendar year whose Maximum Sick Leave Hours are adjusted to reflect assignment to a 56-hour workweek shall be:

    Sick Leave Years
    of Service
    Sick Leave Accrual Rate Sick Leave Maximum Hours
    0 - 1 .075 120
    More than 1 to 4 .075 132
    More than 4 .075 144

     

    Effective with the pay period ending April 15, 2012 and upon notification to the board of supervisors by the chief executive officer that the human resources management system implementing this provision is fully operational, the Sick Leave Pay Period Rate in the tabled situations above shall be six hours and 32 minutes (6:32) per pay period.

    Rule 5. Any unpaid leave not constituting Qualifying Hours in the pay period will cause a proportionate reduction in the sick leave entitlement for that pay period.

    G.

    Effective May 1, 2005, any employee who forfeited any sick leave at full pay during the period beginning October 1, 2003 through May 31, 2005 due to then existing limits on the accumulation of such time shall be credited on a one-time-only basis with additional sick leave at full pay equal to the amount of the forfeited time.

    H.

    Except for the special, usage-only sick leave granted to certain employees on January 1, 1994, pursuant to Section 6.20.025 B, sick leave at full pay shall be deemed used in the reverse order in which it was earned; that is, the most recently earned sick leave time shall be used first.

(Ord. 2012-0017 § 35, 2012; Ord. 2010-0014, § 48, 2010; Ord. 2005-0038 § 5, 2005: Ord. 2005-0019 § 15, 2005; Ord. 93-0019 § 26, 1993.)