§ 6.18.080. Time for Taking Vacations.

A.

Vacations shall be taken at the time authorized by an employee's department head.

B.

Vacation earned in one pay period is available for use in the next pay period, except that vacation earned during the employee's first year of service is subject to the restriction in subsection C below.

C.

Vacation hours earned by an Eligible Employee pursuant to this Chapter 6.18 may not be taken off or paid off at separation from service until the employee has completed one year of service, based on the employee's continuous service date, or, for an otherwise eligible employee without a continuous service date, the employee's latest hire date.

D.

Until December 1, 1993, whenever the sum of an employee's Current and Deferred Vacation exceeds 40 days or 320 hours, that portion in excess of 40 days or 320 hours may be deferred for no more than one year. If at the end of that year, an employee still has Current and Deferred Vacation in excess of 40 days or 320 hours, the employee shall lose that portion in excess of 40 days or 320 hours and be compensated for it at his workday rate of pay in effect on the last day of such year of deferment.

E.

Effective on December 31, 1993, and at the end of each calendar year thereafter, the sum of an employee's Current and Deferred Vacation may be deferred to the following calendar year. If that sum exceeds 320 hours, those hours in excess of 320 hours must be used by the end of the calendar year to which they were deferred. If, at the end of that year, an employee still has Current and Deferred Vacation in excess of 320 hours, the employee's balance of available vacation hours shall be reduced by the number of hours in excess of 320 hours that were deferred, and the employee shall be compensated for the reduction on an hour-for-hour basis at the employee's workday rate of pay in effect on the last day of the year of deferment.

F.

Effective with the pay period ending April 15, 2012 and upon notification to the board of supervisors by the chief executive officer that the human resources management system implementing this provision is fully operational, and at the end of each calendar year thereafter, an employee shall be compensated for accumulated Vacation time which, in the aggregate, is in excess of 480 hours. Such excess Vacation time shall be paid at the employee's workday rate of pay in effect on the last day of the calendar year.

G.

Effective with the pay period ending January 15, 2016, an employee on a 40-hour workweek shall be compensated while in-service at the end of each calendar year thereafter, for accumulated Vacation time which, in the aggregate, is in excess of 480 hours to a maximum of 160 hours. A Probation 56-hour employee shall be compensated while in-service at the end of each calendar year thereafter for accumulated Vacation time which, in the aggregate, is in excess of 672 hours to a maximum of 224 hours. Hours in excess of 480 hours for a 40-hour employee and 672 hours for a 56-hour employee, after the in-service payout, will be added to the employee's leave balance and may be used while in-service or will be paid upon termination from County service.

H.

Where specifically approved by the Board of Supervisors, safety fire-fighting employees and full-time permanent, safety lifeguard employees employed in the Fire Department and full-time permanent, safety lifeguard employees employed in the Department of Parks and Recreation shall be compensated for accumulated vacation time as follows:

1.

A 56-hour safety fire-fighting employee employed in the Fire Department who, as of December 31, 2005, has in excess of 720 hours of accumulated Current and Deferred Vacation time and a 40-hour safety fire-fighting employee employed in the Fire Department who, as of said date, has in excess of 480 hours of accumulated Current and Deferred Vacation time shall not be paid for such time prior to termination from County service. Such accumulated Current and Deferred Vacation time shall remain available for the employee's use subject to prior approval of the employee's department head. Upon termination from County service, any such remaining time shall be paid off at the workday rate of pay in effect on the employee's final day of County service.

2.

Commencing December 31, 2005, and continuing on each December 31st thereafter, each safety fire fighting employee employed in the Fire Department shall be compensated for accumulated Current and Deferred Vacation time which, in the aggregate, is in excess of 480 hours in the case of 56-hour employees or 320 hours in the case of 40-hour employees. Such excess Current and Deferred Vacation time shall be paid at the employee's workday rate of pay in effect on the last day of the calendar year;

3.

A 40-hour permanent safety lifeguard employee employed in the Fire Department or in the department of parks and recreation who, as of December 31, 2005, has in excess of 480 hours of accumulated Current and Deferred Vacation time shall not be paid for such time prior to termination from County service. Such accumulated Current and Deferred Vacation time shall remain available for the employee's use subject to prior approval of the employee's department head. Upon termination from County service, any such remaining time shall be paid off at the workday rate of pay in effect on the employee's final day of County service;

4.

Commencing December 31, 2005, and continuing each December 31st thereafter, each 40-hour permanent safety lifeguard employee employed in the Fire Department or in the department of parks and recreation shall be compensated for accumulated Current and Deferred Vacation time which, in the aggregate, is in excess of 320 hours. Such excess Current and Deferred Vacation time shall be paid at the employee's workday rate of pay in effect on the last day of the calendar year.

5.

Commencing January 1, 2016, each 56-hour permanent safety fire-fighting employee employed in the Fire Department shall accrue Vacation time to a maximum of 720 hours and shall be compensated while in-service at the end of each calendar year thereafter for accumulated Vacation time which is in excess, in the aggregate, of 480 hours. In the case of 40-hour employees, each permanent safety fire-fighting employee employed in the Fire Department shall accrue Vacation time to a maximum of 480 hours and shall be compensated while in-service at the end of each calendar year thereafter for accumulated Vacation time which, in the aggregate, is in excess of 320 hours. Such excess Vacation time shall be paid at the employee's workday rate of pay in effect on the last day of the calendar year; and

6.

Commencing January 1, 2016, each 40-hour permanent safety lifeguard employee employed in the Fire Department or in the Department of Parks and Recreation shall accrue Vacation time to a maximum of 480 hours and shall be compensated while in-service at the end of each calendar year thereafter for accumulated Vacation time which, in the aggregate, is in excess of 320 hours. Such excess Vacation time shall be paid at the employee's workday rate of pay in effect on the last day of the calendar year.

(Ord. 2016-0005 § 7, 2016; Ord. 2015-0063 § 32, 2015; Ord. 2012-0017 § 33, 2012; Ord. 2010-0014, § 46, 2010; Ord. 2005-0057 § 3, 2005: Ord. 2005-0038 § 4, 2005: Ord. 93-0019 § 21, 1993.)